• You do not have to attend training to start using the OC, you can log in right now with your OKEY username and password at http://oc.okstate.edu
• The training materials can be downloaded here
  • Training Manuals
    • Intro to D2L
    • Getting Started
    • Managing Your Course and Content
    • Teaching with D2L
    • Quick Reference Guide

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• By default all your courses are collapsed under 'My Oklahoma State University Courses and Communities'
• To view all your courses you have to click the little with box right of the widget title to unclasped all your courses.

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• Each course will be set automatically to active one week before the class start date and deactivate is set for 21 days after the last day of class.
• Faculty members can change the default setting temporarily by clicking on Edit Course and then clicking the Active box.  However, after the next day's SIS update, the course will be set back to its previous setting.
  • To alter course dates appropriately, please follow these steps:

  • Instructor will fill out the Excel spreadsheet called OC Course End Date Extension****.  This spreadsheet will be sent to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it .

  • After it is received from IT, an email will be sent to Dr. Gail Gates for approval.

  • Once approval has been received, the end date will be updated in the Online Classroom.
  • The following text will be added as an announcement to the course. “This course has been officially closed for grading. This course has been extended at the request of the instructor until xx/xx/xxxx.”
  • Contact will be made with the instructor once the data has been updated.
  • The course be extended for up to one year to complete the course (all students will see the course). 
  • Inactive courses are not visible by students.  Clicking on an inactive course link displays a error page with the message that the viewer does not have the necessary rights to view the site.

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• Faculty members can change the default setting temporarily by clicking on Edit Course and then clicking the Active box.  However, after the next day's SIS update, the course will be set back to its previous setting.  To alter course dates appropriately, please obtain a "Course Deviation Request" form from the Provost's office.  Fill it out and submit back to the Provost.  If approved, your course dates will be altered.
• Inactive courses are not visible by students.  Clicking on an inactive course link displays a error page with the message that the viewer does not have the necessary rights to view the site

Activate or Deactivate My Course

•  
  1. Go to 'Course Home' of course you want to activate.
  2. Click Edit Course (bottom right of Navigation Bar).
  3. Put checkmark beside Active? (or uncheck the box if you want to deactivate)

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• Click on the small discreet E on the bottom right of your course home
• Click on the center widget zone
• Remove the widget 'New Course Information'

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• Each instructor can edit their course navigational links by selecting:
  • Edit my course or click on the tiny E on the top left of the navigational bars
• If you put too many links on the navigational bar some of them will not show up, you can always go back to the tiny E on the top left to change back the settings
• There is policy that states the following about Navigational Bars and Links

At the course level only does the faculty member have rights to edit the navigational bars and links, no faculty member is to change the default settings that are on set in the top (black) bar of the navigational bars. They can add links to it but can't rearrange or remove any of the default items.

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• Since Online Classroom is totally integrated with our SIS system no students or faculty will manually be added to course, by any department or support staff.
• If faculty would like to request a sit-in, auditor or incomplete please see Add an Auditor or Incompletes in Faculty FAQ.
• If a student or faculty is not showing up in a course they will have to go the governing department to update the information in the SIS so SIS can update Desire2Learn the next evening during the import process that is run every early morning.
  • There are 3 things that must be in place before an individual can be given a role as an instructor for a course, via the SIS integration into the Online Classroom:
    • The individual must be in the SIS Faculty file and assigned to a course as an instructor
    • The individual must have an active O-Key account
    • The individual must have an active assignment in the Human Resource System indicating that individual is currently employed, thus giving the person an employee to indicate current.

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• All faculty (assigned as faculty in a online course) can enroll a TA, course builder or another instructor to their coruse.
  • Login to the OC (http://oc.okstate.edu)
  • Enter your course, click on Classlist
  • Near the top of the classlist click on ‘Add Partisipant’
  • Search for the person that you want added to your course
  • Once you found them click on the check mark next to their name and assign them a role
• For more information on which role to chose see Different Roles in the OC
• If you decided that you want to change that person role or remove it completely please contact the IT helpdesk (405-744-HELP/ This e-mail address is being protected from spam bots, you need JavaScript enabled to view it ). Give them the course name, the person’s full name that you want changed or removed.

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• TA Lvl 1 - has rights to read students' dropbox and quizzes submissions and view and edit the grade book
• TA Lvl 2 - has more rights than TA Lvl 1. TA Level 2 can import and export grades into the grade book, see files in the dropbox, give feedback, edit dropbox folders, pickup students files, in discussion administrate discussions and access hidden forums and create/edit/delete groups types and users.
• Course Builder - can upload content and set up the course with information for the course but they have no rights to see students grades or quizzes.
• If you have found that you have added someone to your course as the wrong role, contact the IT Helpdesk (405-744-HELP/ This e-mail address is being protected from spam bots, you need JavaScript enabled to view it ) requesting the role be changed, including the person's name, the course and the role you would like changed to.

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Students have to have an ACTIVE Okey account, be enrolled in a course and have one CWID. If you notice that some of your students are not showing up in your OC Classlist, make sure those three things are true for the student.

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Instructors has two options for their Incomplete Students, a request for te course to be extend or give the Incomplete Student an Incomplete role in the course so they can finish there course work. 

• EXTENDING THE COURSE:  Instructor will fill out the Excel spreadsheet called OC Course End Date Extension****.
• This spreadsheet will be sent to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it .
• After it is received within IT, an email will be sent to Dr. Gail Gates for approval.
• Once approval has been received, the end date will be updated in the Online Classroom.
• The following text will be added as an announcement to the course. “This course has been officially closed for grading. This course has been extended at the request of the instructor until xx/xx/xxxx.”
• Contact will be made with the instructor once the data has been updated.
• The course be extended for up to one year to complete the course (all students will see the course).
  
   
• INCOMPLETE ROLE:  send an email to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it , will the following information:
  • Student's full name
  • Full course name (i.e. MSIS 2103 sec 13 TH Spring 2008)
• The student will remain in the course until the insturctor sends an email to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it requesting the role be changed back to a student.

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TO CHANGE THE START DATE:  Instructors may request for a course to start before its normal start date. OSU is mandated by Oklahoma State Regents for Higher Education to follow a standard schedule. Permission must be obtained to deviate from this standard schedule.   

• Instructor fills out the course deviation form.*
• If students are already enrolled, the instructor fills out a request to change a course with enrollments.**
• The form is submitted to the Department Head, Associate Dean for Instruction for approval and signatures.
• The form is submitted for approval to Classroom Scheduling to determine if the course has enough instructional minutes.
• If enough minutes are available, it is submitted to the Provost Office for approval.
• The approved start date is submitted to the Registrar’s office for a modification to the start date.
• The new start date will be sent via the SIS Integration programs to the Online Classroom course and updated.

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• Check out Directions on how to copy components - CopyComponents.pdf

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• To add an audit course, the student must follow the procedures as outlined in the OSU Catalog and provide a filled out Audit Form to the Registrar’s Office.
• The Registrar’s Office will send an email to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it authorizing the student to be enrolled in the course. (Sample email – below)
• IT will enroll the student by the end of the next business day (in essence 24 hours) of receipt of the Help ticket.
  
  To: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it
  Subject: OCAUDIT
  Body: Include student’s name, CWID (if available), course prefix, number & section, and the applicable semester

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To have a community created a request needs to be sent to the IT Help Desk ( This e-mail address is being protected from spam bots, you need JavaScript enabled to view it /405-744-HELP).

• The Campus or Outreach Admin will need to enroll the faculty members and students into the community course
• Once faculty are enrolled they can only enroll Course Builders, TA’s and other faculty

Community courses can be available for non-course use if these requirements are met.

• The site is associated with an OSU academic project or program.
• An OSU faculty member is the designated administrator of the site.
• Everyone who needs access to the site has an OKey username and password, not excluding service accounts.

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